What changed: Google Workspace admin console now lets admins set a custom policy text, displayed to users in the Green Room before they join a Google Meet call. The text can include a link to a page with more detail on company policy. Admins can choose to always show this message or only when the meeting is being recorded, transcribed, or when notes are being taken by Gemini.
Who is affected
Google Workspace customers on Business Standard and Plus, Enterprise Standard and Plus, Education Fundamentals/Standard/Plus, Frontline Plus, and the Google AI Pro for Education add-on.
What it means for your business
For businesses using Google Meet, this means they can now notify participants in writing about recording, transcription, and Gemini note-taking before a call even starts.
What to do
The feature is OFF by default; enable it at the OU level under Meet Safety Settings in the admin console and define the policy text and optional link to display.
When it takes effect
Extended rollout across Rapid Release and Scheduled Release domains began on November 2, 2026, and may take longer than 15 days to reach full visibility.
